/ - Science Fair Foundation British Columbia
Privacy Policy
Privacy Policy

 

1.COMMITMENT TO PRIVACY

SCIENCE FAIR FOUNDATION OF BRITISH COLUMBIA ("FOUNDATION") is committed to maintaining the security and privacy of your personal information.  This Policy documents our on-going commitment to you and has been developed in compliance with the British Columbia Personal Information Protection Act ("PIPA").
 

2.SCOPE OF POLICY

In accordance with PIPA, this Policy addresses personal information about individuals and does not apply to information about corporate or commercial entities who are our suppliers or sponsors.  Commercial information may be subject to protection under other polices and practices and through contractual arrangements, including confidentiality agreements.  This Policy does not impose any limits on the collection, use or disclosure of the following information by FOUNDATION:
  • your business contact information; or
  • publicly available information recognized under PIPA.
 

3.ACCOUNTABILITY

FOUNDATION is accountable and responsible for personal information under its control.  FOUNDATION has designated a Privacy Officer who is accountable for FOUNDATION’s compliance with this Policy.
 
FOUNDATION will adopt procedures to protect personal information, receive and respond to complaints and inquiries, train staff regarding privacy polices and procedures and communicate polices and procedures to you. 
 

4.PURPOSE

FOUNDATION collects your personal information for the following purposes:
  • to organize, exhibit, administer and participate in science fair programs and other events, to promote, advertise and share the results of such programs and other events, and to use and disclose the information for any purpose related thereto;
  • to provide educational resources;
  • to evaluate applications from participants in the FOUNDATION’s science fair programs and other events;
  • to protect FOUNDATION, yourself and others from fraud and error and to safeguard the financial interests of FOUNDATION;
  • to confirm/authenticate your identity;
  • to comply with legal and regulatory requirements; and
  • with respect to employees, various purposes including determining appropriate levels of compensation, evaluating performance and administering payroll and benefits.
 
The purposes listed above are a reasonably necessary part of your relationship with FOUNDATION.
 
When your personal information is to be used for a purpose not previously identified, the new purpose will be disclosed to you prior to such use, and your consent will be sought unless the use is authorized or required by PIPA or other law.
 

5.CONSENT

FOUNDATION will obtain your consent to collect, use or disclose personal information except where FOUNDATION is authorized or required by PIPA or other law to do so without consent. 
 
Your consent may be express or implied, or given through your authorized representative.
 
Consent may be provided orally, in writing, electronically, through inaction (such as when you fail to notify FOUNDATION that you do not wish your personal information collected/used/disclosed for optional purposes following reasonable notice to you) or otherwise.  For example, oral consent could be expressed over the telephone at the time information is being collected; electronically when submitting an agreement, application or other information; or in writing when signing an agreement or application form.
 
You may withdraw your consent at any time, subject to legal or contractual restrictions, provided reasonable written notice of withdrawal of consent is given by you to FOUNDATION.  Upon receipt of your written notice, FOUNDATION will inform you of the likely consequences of the withdrawal, which may include the inability of FOUNDATION to provide certain services for which the delivery of that information is a prerequisite.
 

6.LIMITS ON COLLECTION OF PERSONAL INFORMATION

FOUNDATION will not collect personal information indiscriminately and will limit its collection of your personal information to what is reasonably necessary to provide our services and which is reasonably necessary for the purposes consented to by you.  FOUNDATION may also collect information as authorized by PIPA or other law.
 

7.RETENTION OF PERSONAL INFORMATION

Your personal information will only be used or disclosed for the purposes set out above and as authorized by PIPA and other law.
 
FOUNDATION will keep personal information used to make a decision affecting an individual for at least one year after using it to make the decision.
 
FOUNDATION will destroy, erase or make anonymous documents or other records containing personal information as soon as it is reasonable to assume that the original purpose is no longer being served by retention of the information and retention is no longer necessary for legal or business purposes.
 
FOUNDATION will take due care when destroying personal information so as to prevent unauthorized access to such information.
 

8.ACCURACY

FOUNDATION will make a reasonable effort to ensure that personal information it is using or disclosing is accurate and complete.  FOUNDATION will rely on you to ensure that certain information, such as your street address, e-mail address or telephone number, is current, complete and accurate.
 
If you notify FOUNDATION of the inaccuracy or incompleteness of personal information, FOUNDATION will amend the information as required. If appropriate, FOUNDATION will send the amended information to third parties to whom the information has been disclosed.
 
When a challenge regarding the accuracy of personal information is not resolved to your satisfaction, FOUNDATION will annotate the personal information under its control with a note that a correction was requested but not made.
 

9.SAFEGUARDING PERSONAL INFORMATION

FOUNDATION protects the personal information in its custody or control by making reasonable security arrangements to prevent unauthorized access, collection, use, disclosure, copying, modification, disposal or similar risks.  
 
You should be aware that confidentiality and security are not assured when information is transmitted through e-mail or wireless communication. FOUNDATION will not be responsible for any loss or damage suffered as a result of a breach of security or confidentiality when information is transmitted by e-mail or wireless communication.
 

10.PROVIDING ACCESS

You have a right to access your personal information held by FOUNDATION.
 
Upon written request and authentication of identity, FOUNDATION will provide you with personal information under its control, information about the ways in which that information is being used and a description of the individuals and organizations to whom such information has been disclosed.
 
FOUNDATION may charge a reasonable fee for providing personal information in response to a PIPA access request and will provide an estimate of any such fee upon receiving a written access to personal information request.  FOUNDATION may require a deposit for all or part of the fee.
 
FOUNDATION will make personal information available within 30 days or provide written notice where additional time is required to fulfill the request.
 
In some situations, FOUNDATION may not be able to provide access to certain personal information. FOUNDATION may also be prevented by law from providing access to certain personal information.
 
Where an access request is refused in whole or in part, FOUNDATION will notify you in writing, giving the reason for refusal and outlining further steps which are available to you.
 

11.CHANGES TO POLICY

To keep pace with economic and technological changes, FOUNDATION may revise this Policy from time to time.  The revised Policy will be posted on our website, and will come into effect 30 days after it is posted.
 

12.COMPLAINTS

Any inquiry, complaint or question regarding this Privacy Policy must be directed in writing to the FOUNDATION Privacy Officer.
 
Contact Information:
              Privacy Officer
              Science Fair Foundation of British Columbia
              338 - 71 West 2nd Ave
              Vancouver, BC V5Y 0J7
              Email: info[@]sciencefairs.ca
              Telephone: 604-602-5262
 

13.DEFINITIONS

In this Policy:
 
The terms "FOUNDATION” or "our" refer to Science Fair Foundation of British Columbia, a British Columbia society;
 
"collection" means the act of gathering, acquiring, or obtaining personal information from any source, including third parties, by any means;
 
"consent" means voluntary agreement to the collection, use and disclosure of personal information for specified purposes;
 
"disclosure" means making personal information available to a third party;
 
"personal information" means information about an identifiable individual but does not include his or her business contact information.  Personal information does not include (a) information concerning corporate or commercial entities or (b) publicly available information.  It also does not include information that cannot be associated with a specific individual;
 
"PIPA" means the British Columbia Personal Information Protection Act, S.B.C. 2003, c.63;
 
"Privacy Officer" means an individual designated by FOUNDATION who is accountable for compliance with this Policy by FOUNDATION and whose contact particulars are set forth in this Policy;
 
"third party" means an individual, organization or other person other than FOUNDATION and you; and
 
"use" means the treatment and handling of personal information by and within FOUNDATION.